Office of the Dean of Students :: University of Illinois

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Student Affairs Program Coordinating Council Guidelines Funding Guidelines for Student Organizations

Program Coordinating Council Guidelines Funding Guidelines

PCC is a central mechanism for requesting financial support from Student Affairs units at the university so that a student organization does not have to approach each individual unit, such as, Campus Recreation, The Career Center, Counseling Center, Illini Union, McKinley Health Center, Office of the Dean of Students, Office of Inclusion & Intercultural Relations, Office of Minority Student Affairs, University Housing, The Chancellor’s Office, and The Vice Chancellor for Student Affairs. The goal of PCC is to fund large scale educational events of interest to as many students as possible. PCC will accept proposals that improve the quality, style, and content of student life at UIUC primarily if it addresses a major policy or programmatic issue (i.e., free speech, affirmative action, safety, etc.).

I. Eligibility

Any registered student organization currently affiliated with the University of Illinois at Urbana-Champaign may apply for funding from PCC.

II. Funding Guidelines

Events must be free to UIUC students, occur within walking distance of campus, and take place during the academic year the funds are requested.
Due to limited resources PCC will not fund more than 50% of the total program and demonstration of co-sponsorship and collaboration from other sources is highly encouraged.
If you receive an award, all advertisements and other materials related to the event must stipulate that you have been co-sponsored by the Division of Student Affairs Program Coordinating Council. Failure to properly acknowledge Student Affairs may result in forfeiture of future funding.
PCC reserves the right to refuse funding for programs that are NOT aligned with the mission of the University and Student Affairs.
Requests for speakers or performers must include biographical and/or press release information or vita.
Requests for professional entertainers more than $2,500 (performance fee plus expenses) must be co-sponsored by Assembly Hall, Krannert, StarCourse, or Illini Union Board (Student Code Section 2-507). Requests for exception must be made to the Coordinating Committee on Entertainment Events.
Please be aware that any entity (e.g., entertainers, caterers, etc.) the does business with the University is required to have adequate insurance coverage to protect both the vendor and the University in the event of a liability claim. Please see Campus Risk Management for further details.
Applications are due the first Monday of the month at least six weeks prior to the event. Events that have already occurred will not be considered. Deadlines for the 2009-2010 academic year are: September 7, 2009, October 5, 2009, November 2, 2009, December 7, 2009, January 4, 2010, February 1, 2010, March 1, 2010 and April 5, 2010 for Fall 2010.
You will have thirty days to submit a final report and disbursement request. Failure to do so may result in forfeiture of the award.
Reoccurring events need to show enhancements, innovations, or increasing numbers of participants. Organizers must demonstrate that a unique need is addressed that is aligned with the Student Affairs strategic goals (see http://studentaffairs.illinois.edu/mission.html for details) or address one of the strategic initiatives listed below.
Applications can be found at: http://www.odos.uiuc.edu/resource/pcc/application.asp and are due on the first Tuesday of every month six weeks prior to your event. PCC meets monthly on the second Tuesday to review applications. Applications will be accepted September through March for the current school year and in April for Fall events only.
Up to 20% of food cost will be considered for funding if it is integral to the program; such as a Taste of India (or other ethnic group) or a cooking demonstration only if there is an educational component. Food for conference participants or receptions is NOT integral and will NOT be supported nor food for purely social events.

Awards in excess of $2,000 are rarely awarded; however, it may be possible if the event meets at least three of the following additional criteria:

Program demonstrates collaboration in the planning and execution stages among two or more RSO’s, groups, departments, etc.
Educational component is clearly defined
Aligned with one or more of the following strategic initiatives

Safety (i.e., spatial, interpersonal, environmental, healthy social networking, etc.)
Special Populations and campus engagement (i.e., veterans, transfer, international or other students)
Diversity

Potential to attract a large audience
Potential for long-term impact or change
Potential to be a best practice

III. Restrictions

Alcoholic beverages will not be funded
Food will only be funded if it is integral to the program such as a Taste of India (or other ethnic group) or a cooking demonstration with an educational component. Only 20% of total food cost will be considered. Food for conference participants or receptions is NOT integral and will NOT be supported
PCC funds cannot be used to purchase gifts
Strictly social events and dances
Events that are proselytizing in nature
Closed events
Travel or expenses to attend a conference or alternative Spring Break
Postage
Publications/printing in a foreign language must be made available in English
Political endorsements
Expenses for fund raisers
Equipment purchases
Wages, or salaries
University policies supersede PCC guidelines
If you anticipate reimbursement to a specific student in your organization for expenses please see our office before spending any funds

V. Program Coordinating Council Contact Information